General Meeting Minutes

Mt. Doug School Library

Wed. Nov. 16, 2005, 7:00

 

In Attendance:

 

Tony Goodman, Keith McCallion, Lori Downey, Lindy England, Bill Hampton, Jan Ross, Marla Turner, Lance Turner, Debbie Ibaraki, Vicki Aume, Ritva Robinson, Darcy Schnurr, Shaun Cownden, Candice Hughes, Lisa Ruta

 

  1. Call to Order - Tony Goodman
    • Meeting called to order at 7:00p.m.
    • Agenda and minutes circulated
  2. Minutes from September Annual General Meeting
    • Revisions made, and accepted
  3. Ursula Cowland: Director, Gaming Branch
    • Discussed items eligible for funds: must benefits students and be extracurricular. Certain requests, such as teacher salaries, were deemed not eligible.
    • Suggested approaching service clubs for additional funds
    • Clarified license needed for 50/50 draws and Raffles: B license, $25.00, apply on line, know location, prize, date.
    • Prize must be awarded at the event and winner must sign to show prize was received. Should also publicize the winner in newsletter
    • Need a license if: there is an exchange of money for the chance to win a prize. Minors 13 and over may sell tickets under $5.00.
    • You can use one license for 5 dates
    • PAC applies for all gaming licenses
    • Need to keep track for 5 years
    • There will be a D license next year
  4. Football - Vicky Aume
    • Funding from Bingo explained by Jan Ross
    • In the past, football parents volunteer for summer dates and get a designated portion. This is based on past PAC decisions and may change in the future.
    • Submit receipts to April, to be forwarded to PAC treasurer, up to the limit awarded in budget.
    • Football parents committee needs to be organized
  5. Candidates Jim Holland and Mark Walsh
    • Urged everyone to vote
    • Explained role of trustees and suggested that parents call or attend a meeting when there is a concern
    • Stated that teacher librarians are still a priority
  6. Chair's Report - Tony Goodman
    • Executive and Committee Leaders
    • Chair - Tony Goodman; Secretary - Lori Downey; Treasurer - Lindy England; Communications - Candice Hughes; Emergency Preparedness - Carla Lewis; VCCPAC Rep. - Ritva Robinson; School Planning Council - Jan Ross, Deb Ibarake, Candice Hughes; Grad Parents - Carla Stewart (need a grade 11 parent); Fundraising Coordinator (new position) - Bill Hampton; Music Parents - Marla Turner, Lance Turner, Bill Hampton.
    • Moved that the names standing be elected - Tony Goodman, seconded - Lindy England. Passed.
  7. Administration Report - Keith McCallion
    • Saanich Arts Council 2006 calendar - $15.00
    • Purchased 2 Risk Rescue kits for allergic reactions
    • School Plan - school not back to normal after the strike. Still issues with coaches
    • Annual review of principal (document provided)
    • Staff Appreciation lunch to be determined
  8. Treasurer's Report - Lindy England
    • Motion to accept recommended budget (attached) - Tony Goodman, seconded - Marla Turner.
    • Discussion of procedure used to reach decision
    • Motion carried
    • Keith will disclose amounts granted to each department.
    • Late requests will be taken in order and discussed if money becomes available
  9. Next Meeting
    • January 18, 2006
  10. Meeting adjourned - 9:55 p.m.